Job Opportunity : Dublin

17th January, 2019 : Ireland

Job Spec: Grants & Donor Services Executive

The Ireland Funds is seeking to hire a Grants & Donor Services Executive to start immediately. Based in Dublin, the Grants & Donor Services Executive will be responsible for an exciting portfolio of activities and will work alongside the Grants Manager and Grants Officer.

This role will be predominantly office-based, but there will be ample opportunity to travel across the island of Ireland to meet and hear from the many worthwhile charities and non-profits supported by The Ireland Funds. This will be a fulfilling and worthwhile opportunity for the right candidate.

Reporting: The Grants & Donor Services Executive will report directly to the Director Ireland / Grants Manager

Term: Permanent (6-month probation)

Salary range: €25,000 – €30,000 dependent on experience

Closing date for applications: Wednesday 30th January, 2019 at 5pm

About The Ireland Funds:

The Ireland Funds is a global philanthropic network established in 1976 to promote and support peace, culture, education and community development throughout the island of Ireland, and Irish-related causes around the world. With chapters in 12 countries, The Ireland Funds has raised over $600 million for deserving causes in Ireland and beyond, benefiting more than 3,200 different organizations.

In addition to facilitating a significant number of Donor Advised Grants, The Ireland Funds also operates a number of competitive Grant Rounds each year — including the Small Grant Round and the Flagship Grant Round. We also coordinate several programme initiatives, including No Mind Left Behind and The Ireland Funds Business Plan Competition, as well as provide non-financial support including grant workshops, fundraising advice and training.

Main Duties and Responsibilities:

The main responsibilities of the Grants & Donor Services Executive will include, but are not limited to, the following:

Programme Management

The Ireland Funds No Mind Left Behind Programme (NMLB)

An educational initiative that aims to provide promising young people from disadvantaged backgrounds with financial support they need to access and complete third-level education.

  • Ensure the Donor’s designation and specifications are followed in the initial stages of identifying the NMLB scholar candidate
  • Oversee the administration of the NMLB scholarship grants in conjunction with the Grants Officer, including the scholar selection, review and approval
  • Liaise with secondary schools, parents, students and third level institutions regarding the NMLB grant process and administration

The Ireland Funds Business Plan Competition (BPC)

An all-island early stage start-up competition for University students and recent graduates.

  • Ensure the BPC founder’s vision is realised during the initial promotional, sourcing and workshop stages of the programme
  • Engage a media partner to deliver an effective media plan during promotion and sourcing and around the finale/winners
  • Liaise with Universities, Professors and centres of entrepreneurship around Ireland to encourage student participation.
  • Attend BPC workshops in the lead up to the finale.
  • Arrange and manage the final pitch event in conjunction with The Ireland Funds Conference location.

Additional programme responsibilities may include the Monaco Bursary, established to enable literary and academic writers born or living in Ireland to pursue a current project during a one-month residency at The Princess Grace Irish Library in Monaco.

Donor Advised Fund (DAF) Management

  • Act as the key liaison for private and corporate Donor Advised Funds, respond efficiently to requests and encourage positive donor relations
  • Provide updates and reports on DAF grant impact to donors annually or on request
  • Report any new income and expenditure to/from Donor Advised Funds to Finance

Grant Rounds

  • Contribute to the overall strategy and direction of The Ireland Funds grant making and funding priorities
  • Coordinate and deliver grant workshops in advance of the Grant Rounds
  • Contribute as a reviewer for both the Small Grants Round and Flagships Grant Round
  • Organise, evaluate and vet all applications received and prepare recommendations for The Ireland Funds Boards
  • Provide feedback calls and meetings to unsuccessful applicants
  • Issue grantee reports and conduct impact analysis
  • Update information to Salesforce with a high level of detail and accuracy

Site Visits

  • Coordinate site visits and meet with non-profit organisations to determine their suitability and funding needs
  • Organise project visits itineraries for donors and overseas Ireland Funds staff
  • Co-ordinate multiple project visits for The Ireland Funds Annual Conference

Impact Reporting and Proposal Writing

  • Compile grants reports and analysis when required
  • Develop bespoke proposal documents, materials, impact statistics and reports for the overseas Ireland Funds team
  • Research and identify specific areas of need for potential Ireland Funds support
  • Request and review progress reports from grantee organisations when required

New Enquiries

  • Act as the main point of contact for new enquiries from grantees, by phone and email
  • Deal with all queries regarding Competitive Grant Rounds, Programmes, Donor Advised Grants and work closely with overseas Ireland Funds


  • Represent The Ireland Funds occasionally at events

Preferred Qualifications & Competencies:

  • Full clean drivers licence and own car is preferable
  • Proficiency in use of Microsoft Office programmes, particularly Word, Excel, Outlook, OneDrive and Sharepoint
  • Experience in using a CRM system (Salesforce)
  • Experience in using online survey tools
  • General understanding or overview of the charitable sector in Ireland
  • Knowledge of best governance practices and compliance
  • Experience in research and proposal writing
  • Excellent verbal and written communication skills
  • Attention to detail and accuracy
  • Excellent organisation skills

Interested applicants should submit a curriculum vitae along with a cover letter to Nicki Lynch at by 5pm on Wednesday 30th January 2019.

Simple Share Buttons